Updating of the Customs regulations for goods exported to the Helvetic Confederation / CH

As it is necessary to present the goods both to the Italian and the Helvetic Customs, the following documents are required:


Numbered invoice, or pro-forma invoice in case of shipping of samples, transport papers.


The invoice must contain a clear description of the goods shipped (descriptions like "article 5468990/06"  will not be accepted, as no specific content can be deduced) and include the following  fundamental elements:


Gross and net weight

Number of items

Goods delivery ( carriage paid or carriage forward)

Currencies and totals (Euros or Swiss Francs)

Declaration on the origin of the goods

Phone number of the addressee e key contact (to speed up and ease the customs procedures and respect the delivery times stated)

Place of delivery if different from that declared in the invoice.


The declaration on the origin must be drafted according to the directions provided by the European Official Gazette; this statement is aimed at certifying the origin of the goods, according to which the Swiss Customs charges duties and specific taxes that normally tend to protect or offer incentives to market flows (high duties and taxes slacken or hinder the sale and the import of a certain good from a certain country, whereas, on the contrary, very low duties and no taxes boost the development of a new market branch).


The following declaration in Italian must be copied entirely without modifications:


"L'esportatore delle merci contemplate nel presente documento dichiara che, salvo indicazione contraria, le merci sono di origine preferenziale "......" (please write here the country of origin of the goods, i.e. where they were produced).


For the declaration to be accepted and considered valid by the customs, the following elements are necessary: a readable signature followed by the full name of the signer in printed letters and the stamp of the company. All details must be original on all the copies of the invoice.


In case of  false declaration or added later by an anauthorized person, consistent sanctions may be applied, since the collection of duties and taxes depend on that.     


The concepts of origin and provenance must not be confused: the origin is the country in which the good is produced, while the provenance only refers to the country in which the good is purchased.


For goods of extra-EEC origin, it is advisable to contact the International Office in Milan for further instructions (in any case please indicate the extra-EEC country  (eg. China, Korea,...), as the generic label "Extra-EEC country" will not be sufficient).


 Further to the introduction of the new customs regulations, the following statement must be reported on the invoices addressed to extra-EEC countries or with special forms of government (Principality of Andorra, Canaries, Ceuta and Melilla), again followed by the stamp of the addresser and the readable signature of a certified person:


The exporter of the goods contained in the present document declares that the goods meant for export are not:


-         products with a double use  Reg. EC 1334/2000 (cod.Y901)

-         Cultural Heritage  Reg. EC 3911/92 (cod.Y903)

-         products included in the Washington Convention -  REG: EC 338/1997 (cod. Y900)

-         products intended for torture or repression or any other cruel, inhumane and degrading treatment   (cod. Y906)


In the case in which the goods serve a double use, etc, it is understood that the above declaration must not be reported on the invoices.


In such cases, it is necessary to enclose in the invoices the documents required for the export of the above-mentioned goods (eg. the CITES certification for goods produced with the leather of endangered species included in the Washington Convention).



Export Goods with special regulations


Leather goods


Leather goods must enclose in the invoice a declaration certifying that the leather does not come from animals protected by the Washington Conventiom (preservation of animal species endangered by the exploitation of their skins).


This declaration is normally known by the producers and traders of such trading branch and it can be therefore summarised as follows: "The goods here listed are not subject to CITES certification".


The CITES certification is an authorization granted by the Ministry for the trading of valuable leather and it certifies its actual origin, destination, etc.. It is understood that when the leather is for instance crocodile leather the producer must have obtained the CITES certification, which has to be enclosed to the goods together with the invoice until the goods reach the Swiss Customs (in order to track down endangered products and subject them to quota restrictions).


Goods containing  Volatile Organic Compounds (VOC)


Products containing volatile organic compounds (VOC) are subject to a special taxation introduced to discourage their import (the VOC tax amounts to 3 Swiss Francs per Kg).


VOCs are usually contained in:


Chemical products of various kinds, such as acetone, several acids etc.., varnishes, hairspray and especially in spray cans containing propelling gases (ozone)

Cosmetics and their by-products

Raw materials deriving from petroleum (pvc, polyurethanes, etc...)


These are all polluting products for which the addresser must report their percentage with respect to the entire net weight of the product itself (eg. net weight 100 Kg  varnish, of which 5 Kg VOC, therefore the declaration to be reported is: "The present product contains 5% of VOC).


An incorrect invoicing will result in the unloading of the means of transport itself and the storage the goods in a customs warehouse, once the goods have reached the border on a means of  transport and certified the incompleteness of the documents (such unloading costs and time will also influence the other lots, since the transport will not be allowed to leave the customs for other destinations).



The Swiss addressee will receive the goods under the obligation of  paying cash on delivery (COD) the relative VAT and any duty paid at the Customs to complete the customs clearance. Only customary addressees may receive different conditions, which are entirely at our Partner's discretion.